Your business email is either working for you or working against you. Most are doing the latter.
Poorly configured email costs businesses in ways that are easy to overlook, emails landing in spam, security breaches starting with a phishing link, teams working off unreliable systems that drop messages or lose data during a server move.
At Riolabz, we set up and manage professional business email systems in Kerala using Google Workspace, Microsoft 365, Zoho Mail, and AWS. The difference between what we do and what most providers do is in the configuration, the DNS records, authentication protocols, security policies, and deliverability infrastructure that most setups skip entirely.
The most widely used business email platform for a reason. Clean interface, powerful collaboration tools, and enterprise-grade security, all under your own domain.
Best for: Teams that prioritise collaboration, remote work, and ease of use.
|
Plan |
Price (Per User / Month) |
Key Features |
|
Business Starter |
₹160 – ₹200 |
30 GB storage, Gmail, Meet |
|
Business Standard |
₹800 – ₹850 |
2 TB storage, recording in Meet |
|
Business Plus |
₹1,200 – ₹1,300 |
5 TB storage, enhanced security |
|
Enterprise |
Custom |
Advanced security, compliance |
The standard in enterprise email environments. Deeply integrated with the Microsoft ecosystem and built for organisations with complex compliance and security requirements.
Best for: Corporate environments, regulated industries, and Microsoft-heavy organisations.
|
Plan |
Price (Per User / Month) |
Key Features |
|
Business Basic |
₹145 |
Email hosting, Teams, web & mobile apps |
|
Business Standard |
₹770 |
Desktop apps + email, Teams, 1 TB storage |
|
Business Premium |
₹1,830 |
Advanced security, device management, full apps |
|
Copilot Add-on |
₹1,745 |
AI assistance across apps (optional) |
A strong, privacy-focused alternative for businesses that want professional email without paying a premium. Clean, ad-free, and straightforward to manage.
Best for: Small and medium businesses that need a reliable, cost-effective solution.
|
Plan |
Price (Per User / Month) |
Key Features |
|
Mail Lite |
₹59 |
5–10 GB storage, basic email hosting |
|
Mail Premium |
₹199 |
50 GB mailbox + retention, eDiscovery, DLP |
|
Workplace Standard |
₹99 |
30 GB mail + 100 GB team storage, full Zoho apps |
|
Workplace Professional |
₹399 |
100 GB mail + 1 TB storage, advanced features |
|
Workplace Enterprise |
Custom |
Advanced security, VPC, enterprise controls |
Built for businesses that send email at scale, transactional messages, automated notifications, marketing campaigns, and need infrastructure that won't buckle under volume.
Best for: SaaS platforms, e-commerce businesses, and applications with automated email workflows.
|
Plan |
Price |
Key Features |
|
Amazon WorkMail |
$4 / user / month |
50 GB mailbox storage, calendar, contacts, Outlook support |
|
Amazon SES |
$0.10 / 1,000 emails |
High-volume sending, pay-as-you-go, no minimum commitment |
|
Amazon SES – Dedicated IP |
$15 / month + $0.08 / 1,000 emails |
Dedicated sending reputation, tiered volume pricing |
|
SES Free Tier |
3,000 messages / month free |
Available for first 12 months (new accounts) |
A proper email setup is more than creating accounts and adding a domain. The technical foundation, DNS records, authentication protocols, security policies, determines whether your email is trusted, delivered, and secure.
We configure everything correctly from the start.
Moving from one platform to another, or from a legacy cPanel server to a modern email system, is where data loss and downtime risk is highest. We've done enough migrations to know exactly where things go wrong, and how to prevent it.
If your emails are regularly landing in spam, the problem isn't the content, it's the infrastructure. Authentication records that are missing or misconfigured, poor IP reputation, and incorrect SMTP settings are almost always the cause.
We identify the issue and fix it properly.
Email remains the most common entry point for cyberattacks, phishing, business email compromise, and malware distribution all start in the inbox. A secure email setup isn't optional.
A well-configured email system still needs active management, monitoring for issues, keeping security settings current, managing user accounts, and responding when something breaks.
We handle this on an ongoing basis so your team never has to think about it.
Most email providers in Kerala will create your accounts, point your domain, and hand things over. What they skip is everything that actually determines whether your email system is secure, deliverable, and reliable long-term.
We've set up and managed email infrastructure for startups, growing SMEs, and established enterprises across Kerala. The pattern we see most often is businesses running on email systems that were never properly configured, authentication missing, security policies nonexistent, deliverability suffering, and no one noticed until something broke.
We fix that, and we build it right the first time.
Q1. Which platform is right for my business?
The honest answer is it depends on how you work. Google Workspace is the best choice for most small and mid-sized teams, especially those working collaboratively or remotely. Microsoft 365 makes sense if you're already deep in the Microsoft ecosystem or have enterprise compliance requirements. Zoho is the right call when budget is a constraint and you need a clean, privacy-focused solution. AWS is for businesses sending high volumes of automated or transactional email. We'll tell you which one fits your situation, not which one has the better margin for us.
Q2. Can you migrate all my existing emails safely?
Yes. We do a full pre-migration audit of your existing data, run a test migration first, and execute the final cutover in a way that minimises downtime. You keep everything, emails, contacts, calendars, and folder structure.
Q3. Why are my emails going to spam?
In almost every case, it comes down to missing or misconfigured authentication records, SPF, DKIM, or DMARC, or a damaged sending IP reputation. Sometimes it's both. We diagnose the specific cause and fix it at the root rather than applying temporary workarounds.
Q4. Do you work with businesses outside Kerala?
Yes. While we're based in Kerala and serve a large number of clients locally, we work with businesses across India and internationally, including clients in the UK and USA.
Q5. What does ongoing support actually include?
It includes continuous monitoring of your email system, user account management, security reviews, troubleshooting when issues arise, and regular updates to keep your configuration current. You get a team that knows your setup and is reachable when something needs attention — not a generic helpdesk.
If your business email is unreliable, landing in spam, or running on a setup that was never properly configured, it's worth fixing before it causes a bigger problem.
Talk to the Riolabz team about what a properly built email system looks like for your business, and what it would take to get there.
